Positions and Responsibilities (Addendum to Bylaws)

Program Chairman

• Coordinate luncheons including menu selections and interactions with the caterer
• Arrange speakers and event program

Membership and Event Administrator

• Process luncheon reservations, dues, and donations
• Record income
• Enter manual additions/corrections to membership records

Membership Software Application Administrator

• Manage relationship with software/service provide and pay service invoices
• Maintain the system as lead system administrator and adjust configuration of the site
• Resolve member problems with the site in conjunction with Web Administrator and Membership Administrator
• Assist in creating extracts and reports needed to support the organization
• Periodically update the member database with new retirees from Sunoco feeds

Donations Administrator

• Solicit members for organizations that are worthy recipients for food cupboard
• Proactively nominate organizations for the board to consider for donations
• Screen requests for Food Cupboard donations and requests for donations to other charitable organizations
• Arrange board approval and payments to designated organizations

Website Administrator

• Maintains the web site content and adjusts the site for navigation and content
• Updates the site with Sunoco content and DVSA information
• Assists members in the use of the site and helps in resolving issues

Sunoco Liaison

• Maintains relationship with key Sunoco Sponsors
• Assists Program Chairman in securing speakers from Sunoco
• Leads in the solicitation of newly retired Sunoco employees to communicate DVSA membership

Past President

• Nominate board members

Vice President

• Fill in for duties of the President
• Run special projects for the DVSA organization

Newsletter Editor

• Prepares newsletters for board review after soliciting articles from board and member
• Creates the newsletter in Word and publishes it as a PDF document to the website administrator
• Creates the PDF document for the printer to mail to members who still receive a paper version

Treasurer

• Pays all bills on behalf of the organization
• Verifies payment receipts and balances all bank accounts
• Prepares Quarterly financial reports on sources and uses of funds

Secretary

• Keeps all minutes of Board Meetings and official communications of the organization
• Works with Sunoco Liaison and Membership Administrator to attract and retain members to DVSA
• Works with Sunoco Liaison to process quarterly retirement list and other data from Sunoco

Volunteer Coordinator (proposed position)

• Works with Sunoco and solicits volunteers to work with community organizations that are consistent with the Food Cupboard objectives
• Coordinates with the Sunoco Serves Group to make sure the website has the correct and complete volunteer information
• Promotes volunteerism within the DVSA to help retirees and alumni contribute back to their community

Auditor

• Recruited annually as independent oversight of DVSA income and expense statements
• Issues written audit findings and recommendations to the Board for approval and implementation as needed at the end of each fiscal year